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This position will be responsible for providing support to Real Estate sales team as well as Support in marketing of and gathering information for transactions from start to finish.
Main Responsibilities
• Provide administrative and production support including typing correspondence (letters, memos, reports, etc.) using e-mail, blasts, scans, leap-files, etc.
• Schedule appointments, set itineraries for our sales team in daily production.
• Organize Producers' calendars, make travel arrangements.
• Assist Sales team and Real Estate Analysts in the preparation of marketing materials for real estate deals, including request for proposals, fee agreements, confidentiality agreements, offering memorandums, financial comparisons, due diligence data, letters, memos, reports, etc.
• Create and produce customized property information materials, comparable market analysis, market and industry research, and targeted client specific research.
• Maintain internal web-based database; manage and update deal statuses, marketing lists, activity tracking, and send e-mail blasts.
• Take initiative to support Producers with high priority projects. Identify problems and alert team members. Respond to inquiries from clients and provide information as needed.
• Organize and file important deal-related correspondence.
• May require some receptionist relief duties.
• Back up support to other Administrative Assistants as needed.
• Must be able to work overtime on short notice.
• Other duties as assigned.
Experience Required
• Minimum 3-5 years of related administrative, marketing, or communications experience.
• Excellent communication, organizational, grammatical, and time-management skills.
• Ability to prioritize, multitask, and meet tight deadlines.
• Ability to work in a fast-paced, team-oriented, environment.
• Demonstrate problem-solving, decision making, and analytical skills.
• Commercial Real Estate experience preferred.
Education
• Real Estate/customer service background is preferred.
• High School graduate required/college a plus.
Computer Skills
• Intermediate working knowledge of Outlook, Word, Excel and PowerPoint (Office 2010 version).
• Database experience is a plus.
Qualifications
• Previous experience in real estate preferred, but not required
• Great communication skills and customer service
• Strong attention to detail
• Ability to mutlitask
• Highly organized
Skills Required
Project CoordinatorSpeakingWritingCustomer Support
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